Job Details

Marketing Account Coordinator

Company Description: Windfall, Inc. is a full-service marketing agency with an office in Helena, MT. We're dedicated to storytelling and are committed to making our clients' voices heard through compelling narratives. For destination marketing organizations, not-for-profits, educational institutions, government services and more, we're agents for change who listen, ask questions, make connections, and deliver world-class creative. We treat our clients like family, and we're fiercely invested in the community we live in.

Role Description: This is a full-time on-site role for a Marketing Account Coordinator at our Helena, MT offices. The Account Coordinator will be responsible for assisting in the daily management of multiple agency projects and teams to ensure that delivery is on time and on budget and that the client is happy with the results. Responsibilities will also include office coordination and support tasks.

Account Coordinator Roles and Responsibilities

1. Project Management Support: Assist with scheduling, tracking progress, and maintaining timelines for ongoing client work.
2. Task Organization: Manage and input tasks in the agency's project management software.
3. Quality Assurance: Review deliverables to ensure they meet standards.
4. Proofreading and Content Review: Proofread content, including website materials, and look for outdated information to ensure that all client communication is accurate and up to date.
5. Research and Strategy Preparation: Conduct background research on industry trends, client needs, and competitive landscapes to inform strategic decisions.
6. Meeting Coordination and Notes: Schedule internal and client meetings, prepare agendas, and publish meeting notes to ensure alignment on next steps and responsibilities.
7. Hours Report Compilation: Pull and compile hours worked on projects, help review invoices and budgets.
8. Office Management Support: Open and close the office, coordinate maintenance needs and office supply restocks, sort mail, prepare for on-site meetings, etc.

Qualifications:

· Project management expertise

· Logistics management proficiency

· Strong organizational and time-management skills

· Excellent communication and interpersonal skills

· Ability to work effectively in a fast-paced environment

· Experience in the creative or marketing industry is a plus

· Bachelor's degree in Business Administration, Marketing, Communications or related field or relative experience