Job Details

Position Type:
Secretarial/Clerical

Date Posted:
7/9/2025

Location:
Lincoln Center (Administration Offices)

Helena School District has an opening for a full-time 8 hours per day 10-month per year General Secretary/Bookkeeper for Activities and Traffic Education

At Helena Public Schools, our vision is to foster dynamic educational experiences that prepare all students for life. As the Secretary for Activities and Traffic Education, you contribute to this mission by assisting students, staff, parents and/or guardians and the school community.

This position serves as the Secretary/Bookkeeper for the Activies Director by operating a multiline telephone system to relay incoming calls. Receives and directs visiting members of the school community and staff to appropriate personnel. Serves as the general secretary/bookkeeper for the Traffic Education Program and as facilitator for the school/public being served in communicating information, problem solving, cash handling, and record keeping. Responsible for representing the school district in a positive way to students, staff, parents and/or guardians, and the school community.

Some of what you will do:

• Direct telephone traffic; take and deliver messages; route calls.
• Respond to routine telephone and in-person inquiries regarding school policies and procedures in relation to the Activities program and Driver's Education.
• Receive visitors, obtains name and nature of business, directs to appropriate personnel, and may schedule appointments.
• Work closely with the District transportation program and various hotels to secure travel arrangements for various teams throughout the year.
• Prepare materials for printing and distribution to students, parents and/or guardians, staff and the school community.
• Process purchase orders, direct pays and other e-work orders; prepare refunds as necessary.
• Perform a variety of clerical duties such as keyboarding, proofreading, photocopying, distributing incoming mail and posting outgoing mail.
• Maintain, order and stock supplies for programs supply room.
• Maintain accurate files and records in accordance with the school district's retention policy.
• Maintain a list of student names and information for activities lists.
• Facilitate student registration and transcripts.
• Compile and submit a variety of weekly, monthly, and year-end reports as required both for Helena School District and Office of Public Instruction. Prepare and type various correspondence, letters and memos, forms etc.
• Prepare and manage the creation of Drivers Education Class Schedules for the Summer, Fall and Winter Sessions.
• Prepare and accept registration materials for student registration into each Drivers education session.
• Make preliminary class assignments for registered students for all Drivers Education classes.
• Performs other related duties as assigned by supervisor.

To become part of this dedicated team, you need:

• High School diploma or equivalent; and
• Three (3) years of secretarial experience and/or bookkeeping training;
• Working knowledge of accounts receivable, accounts payable, payroll, standard revenue collection and deposit procedures and spreadsheet accounting;
• Or an equivalent combination of education, training and experience as determined by the District.

The ideal candidate will possess:

• Experience with PowerSchool or other similar computerized facility management software.
• Associate's degree in accounting or related field.
• Knowledge of governmental accounting, Microsoft business software, and newsletter publishing.

Current entry level salary wage range is $18.43-$19.72 per hour depending upon applicable relevant work experience as determined by the District. Position includes a ccomprehensive benefit package consisting of paid sick and vacation leave, 9 holidays, 3 personal days, up to 9 school calendar related days, health benefits, and retirement.

How to Apply:

Complete the online application to include three professional references.

This position is will remain open until filled.

Question? Email ...@helenaschools.org

Important Notes

• This position is covered by a collective bargaining agreement between the Helena School District and the Montana Federation of Public Employees.
• Prior to employment, you must successfully complete the appropriate background check required for employment.
• This recruitment may also be used to fill additional positions per business needs.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, genetic information, sex, sexual orientation, gender identity and expression, age, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation, a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email ...@helenaschools.org or call (406) ###-####. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.