Job Details

Administrative Support Assistant

Help

Administrative assistance to the Chief of Staff and associated staff, including managing correspondence, preparing reports, and maintaining records. Major responsibilities and duties include, but are not limited to:

• Directly assists the Administrative Officer (AO), HSS and service lines within the COS line performing essential work in several vital functions or services such as: records management, publications and forms management, reports management, human resource management, fiscal and contract management, manpower utilization, and administrative processes and procedures.
• Participates with management to address issues, resolve problems, and assist the AO with creating recommendations for correcting or improving the service line overall management.
• Perform as a backup timekeeper for the COS office and backup timekeeper for or services within the COS line Serve as a backup timekeeper, entering employee work tours, validating timecards.
• Organize and schedule meetings, prepare agendas, and take minutes to document discussions and action items.
• Serve as secondary control point clerk for the fund control points (FCPs) of the service and complies with all acquisition regulations, as well as all federal VA and local policies and procedures to support the organization's mission and needs.
• Serves as Service liaison to external and internal stakeholders. Communicates through written documents, electronic communication, telephone, and face to face with all stakeholders while providing excellent customer service.
• Assists the AO with reviewing, analyzing and interpreting incoming requests, recommending appropriate action or suggests appropriate alternatives, based on knowledge of internal operations, budgetary constraints and work priorities.
• Tracks financial, personnel, supply, and other administrative transactions.
• Will attain and maintain computer skills (e.g. word processing, file management, VISTA program, EXCEL spreadsheets, PowerPoint) and communication tools such as MS Outlook, SharePoint and Meeting Room Manager.

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Compressed/Flexible: Not Authorized

Telework: This position is not authorized for telework.

Position Description/PD#: Administrative Support Assistant/ PD147140

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized